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As a manager or recruiter, reviewing resumes is integral to your job. It’s the first move in finding the right candidate for a job opening, but it can be overwhelming and time-consuming. In this comprehensive guide, we’ll walk you through the resume review process and provide tips and plans to make it more efficient and sufficient.
Why Reviewing Resumes is Important
Reviewing resumes is important because it allows you to:
- Find the Right Candidate: Resumes provide a snapshot of a candidate’s qualifications, experience, and skills. By reviewing resumes, you can identify candidates who meet the job requirements and have the potential to be a nice fit for your business.
- Save Time and Money: By reviewing resumes, you can quickly eliminate candidates who don’t meet the job requirements. It saves time and cost in the hiring procedure, as you don’t need to waste time interviewing candidates who aren’t a good fit.
- Ensure Fairness: Reviewing resumes ensures all candidates are evaluated based on the same criteria. It helps to ensure fairness and minimize bias in the hiring process.
A strong resume review process is essential for any company looking to hire top talent. With an effective process, you can save time and resources sifting through a sea of resumes and help to identify qualified candidates.
One of the most influential factors of a strong resume review process is having a clear job description. A detailed job description should include specific qualifications, skills, and experience necessary for the position. It ensures that you only consider candidates who meet the minimum requirements for the job.
Another critical element of a strong resume review process is a scoring rubric. This tool helps to ensure that all candidates are evaluated consistently and objectively based on specific criteria. Using a rubric, you can reduce the impact of personal biases and ensure that you make fair and objective hiring decisions.
When reviewing resumes, it is important to scan them to identify the most qualified candidates. Look for keywords and words that match the job description and qualifications. If a candidate has relevant experience and skills but their resume needs to be better formatted or contains errors, consider setting it aside for further review later.
Once you have identified the most suitable candidates, it is time to review their resumes more thoroughly. Look for specific examples of experience and accomplishments that demonstrate their ability to perform the job duties. Consider any gaps in employment or experience, and ask follow-up questions if needed.
Step-by-Step Guide to Reviewing Resumes
Step 1: Define Job Requirements
The first step in reviewing resumes is to define the job requirements. It includes identifying the skills, experience, and qualifications essential for the job. Once you clearly understand the job requirements, you can use this information to evaluate resumes.
Step 2: Develop a Screening Process
Develop a screening process to evaluate resumes. It can include:
- Creating a checklist of job requirements and qualifications.
- Using a scoring system to evaluate resumes based on job requirements.
- Setting up a system to track resumes and evaluate candidates.
Step 3: Review Resumes
When reviewing resumes, look for the following:
- Relevant Experience: Look for candidates who have relevant experience for the job.
- Education and Qualifications: Look for candidates with the education and qualifications required for the job.
- Skills: Look for candidates who have the skills required for the job.
- Achievements: Look for candidates who have achieved success in their previous roles.
Step 4: Shortlist Candidates
Shortlist candidates who meet the job requirements. It can include:
- Creating a shortlist of candidates who meet the job requirements.
- Conducting phone screens or initial interviews to evaluate candidates further.
- Eliminating candidates who need to meet the job requirements.
Step 5: Schedule Interviews
Schedule interviews with shortlisted candidates. It can include:
- Coordinating with hiring managers and interviewers to schedule interviews.
- Providing candidates with information about the interview process and what to expect.
- Evaluating candidates during the interview process.
Step 6: Make a Decision
Decide on the best contender for the job. It can include:
- Evaluating the feedback from the interviewers.
- Conducting reference checks and background checks.
- Expanding a job offer to the selected candidate.
Develop a Clear Job Description
Before you begin reviewing resumes, it is important to understand the job requirements and responsibilities clearly. Develop a detailed job description that includes specific qualifications, skills, and experience needed for the role. It will help you quickly weed out candidates who do not meet the lowest qualifications.
Create a Scoring Rubric
A scoring rubric is an instrument used to evaluate candidates based on specific criteria. By creating a scoring rubric, you can ensure that all applicants are evaluated using the same standards. It helps eliminate bias and ensures that you make objective hiring decisions.
Scan Resumes Quickly
When reviewing resumes, it is important to scan them to identify the most qualified candidates. Look for keywords and phrases that fit the job description and qualifications. If a candidate has relevant experience and skills but their resume needs to be better formatted or contains errors, consider setting it aside for further review later.
Review Resumes Thoroughly
Once you have identified the qualified candidates, it is time to review their resumes more thoroughly. Look for specific examples of experience and accomplishments that demonstrate their ability to perform the job duties. Consider any gaps in employment or experience, and ask follow-up questions if needed.
Check for Consistency and Accuracy
When reviewing resumes, it is important to check for consistency and accuracy. Look for any discrepancies in job titles, dates, or responsibilities. If a candidate claims to have certain skills or experience, ask for specific examples to verify their claims.
Utilize Screening Tools
Several screening instruments can help you to review resumes more efficiently. Applicant tracking systems (ATS) can help you to sort and filter resumes based on precise criteria. Online skills assessments and personality tests can also help identify the most qualified candidates.
Conduct Phone Screens
After reviewing resumes, consider conducting phone screens with the most qualified candidates. It lets you ask more questions and better understand their personality and communication skills. Use this opportunity to determine if they would fit your company culture well.
Schedule In-Person Interviews
Once you have checked down your candidate pool, it is time to schedule in-person interviews. Formulate a list of questions specific to the job requirements and responsibilities. Use behavioural interviewing techniques to ask candidates to provide specific samples of how they have handled similar situations.
Follow Up with References
After conducting in-person interviews:
- Follow up with references provided by the candidates.
- Ask specific questions related to their work history, skills, and abilities.
- Use this information to make a final hiring decision.
Resume Review Tips and Strategies
Tips and strategies to make the resume review process more efficient and effective:
- Use a Checklist: Use a checklist of job requirements and qualifications to evaluate resumes. It will ensure you get all the important details and can quickly identify candidates who meet the job requirements.
- Use a Scoring System: Use a scoring system to evaluate resumes based on job requirements. It will help you objectively evaluate candidates and compare them to other applicants.
- Use an Applicant Tracking System: Use an applicant tracking system to track resumes and evaluate candidates. It will make the resume review process easier and ensure all candidates are evaluated fairly.
- Be Consistent: Be consistent in your resume review process. Evaluate all resumes using the same criteria and scoring system to ensure fairness and minimize bias.
- Look for Transferable Skills: When reviewing resumes, look for transferable skills that can be used for the job. These are skills that the candidate has gained in previous roles that can be used in the new position.
- Focus on Achievements: Look for candidates who have succeeded in their previous roles. It can include accomplishments such as increasing sales, improving efficiency, or leading a successful project.
- Consider the Whole Candidate: When reviewing resumes, consider the whole candidate, not just their qualifications and experience. Look for candidates with a positive mindset and strong work ethic that fit the company culture well.
Reviewing resumes is an essential part of the hiring process, and it’s important to do it effectively and efficiently. By defining job requirements, developing a screening process, and following a step-by-step guide, you can review resumes to ensure fairness and minimize bias. Using the tips and strategies summarised in this guide, you can identify the right candidates for the job and save costs and time in the hiring process.
How many resumes should I review for each job opening?
There’s no set number of resumes to review for each job opening. It will rely on the number of applicants and the screening process you have in place. You should review enough resumes to find at least three to five qualified candidates.
How long should I spend reviewing each resume?
It would benefit if you spent a few minutes reviewing each resume at most. It will allow you to quickly identify candidates who meet the job requirements and eliminate those who don’t.
Should I review resumes alone or with a team?
You can review resumes alone or with a team, depending on your preference and the size of your company. If you have many applicants, having a team of reviewers may be helpful to ensure consistency and fairness in the review process.
What should I do if I receive resumes that need to meet the job requirements?
If you receive resumes that don’t meet the job requirements, you can eliminate them from consideration. It’s important to be obvious about the job requirements and qualifications in the job posting to avoid receiving resumes from unqualified candidates.
Can I use automated resume screening software?
You can use automated resume screening software to help with the resume review process. However, ensuring that the software is accurate and unbiased is important to avoid missing out on qualified candidates.